Friends of the GTCC Libraries

Executive Committee Meeting

May 2, 2006, 1:00 pm, LRC 325

Participants:  Don Forbes, Beverley Gass, Margot Horney, Matilda Kirby-Smith, Carolyn

Schneider; Jennifer Noga, Guest

President Schneider called the meeting to order.

Minutes and Treasurer’s Report

The minutes of the January 12, 2005 meeting were reviewed.  In the section heading “Program Committee Report, what looked like a period preceded the heading and should be deleted.  No other corrections were noted and the minutes were approved unanimously.

Treasurer Don Forbes reported that for the period of July 1, 2005 – March 9, 2006, there were deposits in the amount of $1,833.00 and expenses of $1,037.63, leaving a balance of $16,377.

History Book Funds Request

Jennifer Noga attended the meeting to request that the Friends approve the use of $1,000 to purchase history books.  These funds had been awarded to the GTCC by Pearson Education at the initiation of David Trask.  David decided that the funds should be used for purchasing history materials for the library. At that time, the funds were deposited to the Friends account in the Foundation.  Since then, the Friends of the GTCC Library had been organized and had adopted bylaws that required that any expenditure over $200 be approved by the board. Therefore, Jennifer, on behalf of the library and the History Department, needs access to these funds so that they can order history materials for the library. The Board approved the expenditure of $1,000 for the use of the History Department.

Plans for 2006-07

The review of the board meeting minutes led to a discussion about plans for the 2006-07 year.  Here is a list of things decided:

• Friends of the GTCC Library T-Shirts will be purchased and sold for $10.
  • They will be black and have the great worm logo (and in color) on the front.
  • Margot and Matilda will be the committee in charge of T-Shirts.(Carolyn expressed some concern with just calling it a worm– maybe at a later meeting we could name it says the secretary as she prepares the minutes)
• Margot and Carolyn decided to reopen the book club this summer and use AnneFrank's A Diary of a Young Girl  for one of the discussions, since it is also the All-College Read and Greensboro’s One-City, One-Book selection.
  • The English Department will have a speaker, Alison Gold, on Monday, September 25th at noon, who has researched about Anne Frank extensively.
• The programs for 06-07 will be themed as has become the tradition.
  • Margot and Beverley were inspired to consider finding a trip to Amsterdam since that is the setting of the Diary as the Friends trip for 2007. The program schedule will be completed by the beginning of Fall semester, 2006 and made available widely. (Maybe we should plan a trip to the Holocaust Museum or maybe someone else should, says the Secretary as she prepares the minutes).
• In keeping with the discussion about the year’s programs, we decided to have another Banned Books Week celebration (which will be especially timely given that book burnings were so much a part of the culture that led to the Holocaust, says the secretary as she prepares the minutes.)

Bylaws Revisions

Beverley will bring a revised draft set of Bylaws to next meeting.  Changes 

needed are:

• Addition of financial guidelines
• Inclusion of process for revising bylaws
• Renaming Executive Committee to Board of Directors
• Clarification about types of membership
• Terms of office
• Terms of Committee Members

Beverley Gass was directed to consult with Dick Statham and Martha Davis to see

if they wished to continue their membership on the Board.

NEXT MEETING: June 1, 2006 at 9:00 am inBeverley’s office (we may move to

another spot, but let’s start there)